Step 1 – Access Invoice Creation

1. Navigate to Invoicing → Outgoing
2. Click Create Invoice (top-right corner)

Step 2 – Choose Creation Method and Country

1. Select Manual creation
2. Select Country: Colombia
3. Click Next

Step 3 – General Information

Complete the General Information section as follows:

Supplier Company (Owner Company)

• Select the supplier company issuing the invoice.
• If you have multiple suppliers, choose the correct one.

Invoice Serie

• Used only if the supplier (owner) has multiple invoice series (“Prefijo” in Colombia).
• In most cases, Brinta pre-defines the series, so this field is optional.

Invoice Type

• For Standard Invoices => Select Debit
• For Purchase Invoices (Documento de Soporte Electrónico) => Select Purchase

Document Type

• For Standard Invoices => Select Invoice
• For Purchase Invoices (Documento de Soporte Electrónico) => Select Purchase Invoice

Purchase Order Number (Optional)

• Enter the PO number related to the invoice, if applicable.

Invoice Date

• The issuance date of the invoice.
• Must comply with Colombian tax rules (only current day allowed).

Invoice Due Date

• The payment due date agreed with the buyer.

Payment Method Type

• Select the payment method type, for example: Credit card, Debit card, Bank transfer, Cash

Payment Method Name

• The specific payment method name, for example: VISA, Mastercard, Bancolombia Transfer

Currency

• Select the invoice currency (e.g. COP, USD).
• Reference for Currencies: World Currencies

Exchange Rate

• Mandatory if the currency is foreign (not COP).
• Indicates the exchange rate used.

Additional Info

• Invoice notes or observations.
• This information appears in the invoice description.

Step 4 – Buyer Information (Colombia)

In this step, you define the invoice's buyer (customer). You can either select an existing company or create a new one by completing the form.

Buyer – Company Details

Legal Name: The official registered legal name of the buyer.

Name: The commercial or display name of the buyer.

External ID: Buyer’s external identifier (ERP / internal system ID), if available.

Email: Buyer’s contact email. If you define a real email address, the invoice will be sent to the buyer

Phone: Buyer’s contact phone number.

Type (Required)

• Business → Companies
• Person → Individuals

Address Information

Address Line 1: Main street address.

Address Line 2: Additional address details (optional).

Country (Required): Select Colombia.

State: Department (Departamento).

City (Required): Must match the official Municipalities catalog. 👉 Reference: Municipalities table

Postal Code (Required only for local buyer)

• Must contain exactly six (6) digits
• Ensure the value is valid for the selected city

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Important: City and postal code validations are enforced for DIAN compliance.

Step 5 – Tax Registrations (Buyer Tax ID)

In this step, you register the buyer’s tax identification. Click Add Tax Registration and complete the following fields:

Tax Registration Fields

Tax Number (Required)

• For NIT, it must include the DV (Dígito Verificador): Example format: 900123456-7

**Tax Level (Required): **

• Defines the jurisdiction level of the tax ID.
• Option: Country

Location (Required)

• Use ISO Code of Tax Number Country (full list available here)
• CO for Colombia

Tax Type (Required)

• NIT: Colombian companies
• TAX_ID: Foreign companies
• CC: Colombian Individuals

Status:

• Buyer’s tax condition (fiscal status), if applicable.

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Important: Incorrect or incomplete tax registrations may cause DIAN rejection.

Once completed:

1. Review the buyer information
2. Click Next to continue to Items & Taxes

Step 6 – Items

In this step, you define the items (products or services) included in the invoice. Complete the following fields:

Item Fields

External Reference: Buyer’s internal or ERP reference for the item (optional).

Name (Required): Item or service name.

Description: Not used for Colombia. Can be left empty.

Quantity: Number of units.

Unit Amount: Price per unit.

Amount (Required): Total item amount.

• Formula: Amount = Quantity × Unit Amount

Discount: Discount applied to the item, if any.

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Important: Ensure the amount is correct before adding taxes, as taxes are calculated based on this value.

Step 7 – Categories

Categories are used to classify items according to predefined lists.

Click Add Category and complete:

Category Fields

Category Code (Required): Code that identifies the item or service.

Category List (Required):

• The category list to which the code belongs.
• Possible Lists in Colombia here

You may add multiple categories per item if needed.

Step 8 – Taxes

In this step, you define the taxes applied to the item. Click Add Tax and complete:

Tax Fields

Name (Required): Tax name (e.g. IVA).

Description: Optional tax description.

Level (Required): Tax jurisdiction level:

1. Country
   1. For VAT/IVA use Country
2. State
3. Municipality

Location (Required): Tax location (e.g. Colombia or a specific municipality).

• For VAT/IVA use Colombia

Rate (%) (Required): Tax percentage.

• Example: 19 for IVA 19%.

Amount (Required)

Tax amount:

• Formula: Tax Amount = Item Amount × Rate

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Important: Tax configuration must match DIAN rules to avoid rejection.

Step 9 – Review & Issue Invoice

1. Review the full invoice:

• Owner
• Counterpart
• Items
• Categories
• Taxes
• Confirm all values are correct.
• Click Issue Invoice