Step 1 – Access Invoice Creation

• Navigate to Invoicing → Outgoing
• Click Create Invoice (top-right corner)

Step 2 – Choose Creation Method and Country

• Select Manual creation
• Select Country: Colombia
• Click Next

Step 3 – General Information

Complete the General Information section as follows:

Supplier Company

• Select the supplier company issuing the invoice.
  • If you have multiple suppliers, choose the correct one.

Invoice Serie

• Used only if the supplier has multiple invoice series.
• In most cases, Brinta pre-defines the series, so this field is optional.

Invoice Type

• Select Purchase

Document Type

• Select Purchase Invoice

Purchase Order Number (Optional)

• Enter the PO number related to the invoice, if applicable.

Invoice Date

• The issuance date of the invoice.
• Must comply with Colombian tax rules (no future dates).

Invoice Due Date

• The payment due date agreed with the buyer.

Payment Method Type

• Select the payment method type, for example:
  • Credit card
  • Debit card
  • Bank transfer
  • Cash

Payment Method Name

• The specific payment method name, for example:
  • VISA
  • Mastercard
  • Bancolombia Transfer

Currency Select the invoice currency (e.g. COP, USD).

Exchange Rate

• Mandatory if the currency is foreign (not COP).
• Indicates the exchange rate used for tax calculation.

Additional Info

• Invoice notes or observations.
• This information appears in the invoice description.

E-Invoice Checkbox

• ✅ Checked → A real electronic invoice will be issued and reported to DIAN.
• ⛔ Unchecked → The invoice will be created only internally (no tax submission).

Step 4 – Buyer Information (Colombia)

In this step you define the buyer (customer) of the invoice. You can either select an existing company or create a new one by completing the form.

Buyer – Company Details

• Legal Name: The official registered legal name of the buyer.
• Name: The commercial or display name of the buyer.
• External ID: Buyer’s external identifier (ERP / internal system ID), if available.
• Email: Buyer’s contact email: If you define a real email address, the invoice will be sent to you buyer
• Phone: Buyer’s contact phone number.
• Type (Required)
  • Business → Companies
  • Person → Individuals

Address Information

• Address Line 1: Main street address.
• Address Line 2: Additional address details (optional).
• Country (Required): Select Colombia.
• State: Department (Departamento).
• City (Required): Must match the official Municipalities catalog. 👉 Reference: Municipalities table
• Postal Code (Required only for local buyer)
  Must contain exactly 6 digits Ensure the value is valid for the selected city ⚠️ Important: City and postal code validations are enforced for DIAN compliance.

Step 5 – Tax Registrations (Buyer Tax ID)

In this step you register the buyer’s tax identification. Click Add Tax Registration and complete the following fields:

Tax Registration Fields

• Tax Number (Required) Must include the DV (Dígito Verificador) Example format: 900123456-7
• Tax Level (Required): Defines the jurisdiction level of the tax ID. Usually Country for Colombia
• Location (Required) CO for country-level registrations Or a specific location if applicable
• Tax Type (Required) NIT → Colombian companies TAX_ID → Foreign companies CC → Individuals
• Status: Buyer’s tax condition (fiscal status), if applicable.

⚠️ Important: Incorrect or incomplete tax registrations may cause DIAN rejection.

Once completed:

• Review the buyer information
• Click Next to continue to Items & Taxes

Step 6 – Items

In this step you define the items (products or services) included in the invoice. Complete the following fields:

Item Fields

• External Reference: Buyer’s internal or ERP reference for the item (optional).
• Name (Required): Item or service name.
• Description: Not used for Colombia. Can be left empty.
• Quantity: Number of units.
• Unit Amount: Price per unit.
• Amount (Required): Total item amount. Formula: Amount = Quantity × Unit Amount Discount: Discount applied to the item, if any.

⚠️ Important: Ensure the amount is correct before adding taxes, as taxes are calculated based on this value.

Step 7 – Categories

Categories are used to classify items according to predefined lists. Click Add Category and complete:

Category Fields

• Category Code (Required): Code that identifies the item or service.
• Category List (Required): The category list to which the code belongs.

You may add multiple categories per item if needed.

Step 8 – Taxes

In this step you define the taxes applied to the item. Click Add Tax and complete:

Tax Fields

• Name (Required): Tax name (e.g. IVA).
• Description: Optional tax description.
• Level (Required): Tax jurisdiction level:
  • Country
  • State
  • Municipality
• Location (Required): Tax location (e.g. Colombia or a specific municipality).
• Rate (%) (Required): Tax percentage. Example: 19 for IVA 19%.
• Amount (Required) Tax amount. Formula: Tax Amount = Item Amount × Rate

⚠️ Important: Tax configuration must match DIAN rules to avoid rejection.

Step 9 – Review & Issue Invoice

1. Review the full invoice:
   1. Supplier
   2. Buyer
   3. Items
   4. Categories
   5. Taxes
   6. Totals
2. Confirm all values are correct.
3. Click Issue / Emit Invoice

If E-Invoice was enabled, the invoice will be:

• Sent to DIAN
• Validated and officially issued